Introduction

Courses and meeting sections can be grouped together by administrative staff for each module in CIS, allowing instructors to make a single submission for multiple courses. Find out more about Course Groups here.

Course Groups are unique to each module in CIS and should be set up by administrative staff before instructors submit any information. Course Groups created for the Exam Details module will be copied into the Final Exam module when it becomes available.

Access Course Groups

1. On your Home Page, click the Settings tab at the top
2. Click on the Manage button to the right of Course Groups.

Create a Course Group

This feature is available to Department Administrators and Registrar's Offices only.

If submissions have been made for one or more of the individual courses prior to grouping, the data for the course with the most advanced status in the module's workflow will be used for the Course Group. Any existing Deadline Overrides for the individual courses will not carry over to the Course Group.

1. Click the desired session from the tabs at the top.
2. In the Select Module drop-down menu, select the desired module you want to create this Course Group for.
3. Click the Create New Course Group button to the right.
4. Under the Identify Course Group section, enter the desired course code in the text box and select the matching result from the list.
   Note: You are not allowed to select courses or sections that are already part of another Course Group, or that have a finalized status.
5. Select the desired section(s) from the list on the right.
6. If needed, click the Add Another Course link to include additional courses in the group.
7. If needed, click the Remove Course link to remove a course from the group.
8. Under the Select Administering Organization section, select the department that will be administrating and reviewing the CIS submissions for this Course Group.
9. Click the Save button at the bottom to save your data.

 

Edit or Delete a Course Group

This feature is available to Department Administrators and Registrar's Offices only.

Once a Course Group has been created, you can edit the course codes and meeting sections, add another course to the group, or delete the group.

Note: If a Course Group is deleted, any data that has been submitted for the Course Group will be deleted as well.

1. Click the desired session from the tabs at the top.
2. In the Select Module drop-down menu, select the desired module you want to edit the Course Groups for.
3. Click the Edit button to the right of the desired Course Group.
4. Make the desired changes.
5. If needed, click the Delete Group button at the bottom to delete the Course Group.
6. Click the Save button at the bottom to save your changes.

 

Create Course Groups in Bulk

This feature is available to Registrar's Offices only.

Course Groups can be created in bulk by uploading a properly formatted CSV file (see File Format below). Creating Course Groups in bulk will result in the deletion of all existing Course Groups for the selected module, before the new Course Groups as defined in the uploaded file are created.

Note: Any Course Groups that currently exist in the selected module will be deleted.

 

File Upload

1. Click the desired session from the tabs at the top.
2. In the Select Module drop-down menu, select the desired module you want to create Course Groups for.
3. Click the Upload File button to the right.
   Note: If Course Groups have already been created, click the Select Replacement File button instead. This will delete all existing Course Groups and create new groups from the selected file.
4. Click the Select File and browse your computer for the CSV file.
5. Click the Upload button. Take note of any errors in processing the file, if shown.

 

File Format

The CSV file used for the creation of Course Groups must meet the requirements detailed below. Download a sample file here.

• The first row must be the column headers, as listed below.
• All fields must be populated, with no blank values.
• File format must be .csv.
• The file should contain 7 columns, in the following order and format:
  • Group ID: Your unique identifier for the Course Group, up to 100 characters.
  • Session Cd: ROSI session code for the course. Must be the same for all courses in the file, except for the Summer sub-sessions.
  • Course Cd: ROSI activity code for the course, up to 8 characters.
  • Section Cd: ROSI section code for the course, usually 1 character.
  • Teach Section Cd: ROSI teaching method and section number for the meeting section, usually 7 characters.
  • Admin Faculty Cd: ROSI primary organization code for the faculty that will be administrating the CIS submissions for the Course Group. Must be the same for all courses in the group.
  • Admin Department Cd: ROSI secondary organization code for the department that will be administrating the CIS submissions for the Course Group. Must be the same for all courses in the group.
    Note: The combination of Admin Faculty Cd and Admin Department Cd must be valid for at least one of the courses in the group.