Introduction

One of the most innovative applications in the Microsoft 365 suite is OneDrive: a place where you can store all of your documents and share them with your colleagues to be edited collectively. When you share your files, you can choose who can view or edit your documents, ranging from anyone to specifically chosen individuals.

Instructions

Follow these steps to specify who can have access to your files:

1. Select Share in the upper right-hand corner of your screen.
   
   
   
   
2. Choose who can have access to the file.
   
   1. If you would like anyone, inside or outside of U of T, to be able to view your document select Anyone with the link.
      
      1. Links that are shareable with anyone will expire in 30 days.
   2. If you would only like people who are a part of U of T to have access to the file, select People in University of Toronto with the link.
   3. If you only want people who have already had access to this file to be able to view it, select People with existing access.
   4. If you would only like specific individuals to have access to the file, select Specific people. Note that you can share with specific people who do not have Microsoft accounts: a secure link will be sent to external users’ inboxes.
      
      
      
      
3. To allow document editing, select Allow editing.
   
   
   
   
4. Select desired recipient(s) and include an optional message.
   
   
   
   
   
5. Click Send.
   
   

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