Create a new meeting in Calendar


  1. Press the New event button in the upper left corner. A calendar event (meeting) window opens up.

    New event button

  2. Enter Calendar Event details:
    1. Meeting Title.
    2. In the Invite attendees field, the identities of people to be invited to the meeting/event are added.
      1. Enter e-mail addresses and the system will start to display a shortened list when characters are entered.
      2. The field permits labeling people as required or optional attendees of the meeting.
    3. Date and Time of the meeting.
      1. The All day check box appears beside the Date and Time fields.
      2. All day will block the workday by default.
    4. The Repeat option can make the meeting repeat on certain days.
    5. Meeting Location (there will be a list of U of T rooms, but location may also be entered manually).
      1. Click Add online meeting to add an ONLINE COMPONENT to a meeting. A meeting may be entirely online or hybrid, where people may be able to use Skype or Teams to remotely access the meeting.
    6. Remind me has a drop-down menu for specifying whether there will be meeting reminders issued by Outlook Calendar at various durations prior to the event.
    7. In the Text Box, more details about the meeting may be provided, such as the agenda, other comments or attachments.
    8. Clicking the Scheduling Assistant will bring up the scheduling tool that permits viewing calendar availability of the people invited.
    9. When satisfied that the meeting timing may be viable, press the Done button to return to the main calendar event creation screen.
    10. The meeting is now ready to be sent to prospective attendees.
      1. Send – sends the meeting/calendar event invitation.
      2. Discard – cancels the event creation.
      3. Private (under the Busy menu) – ensures that no one other than you and those you authorized may see the name of the Calendar Event and any details provided.

Calendar event window