Teams & Channels: Add guests to a Team


Introduction

Sometimes you'll want to collaborate with people who aren't in your team’s organization. Team owners can add people external to the organization (i.e. users without University of Toronto email addresses) to teams as guests to collaborate with them. Guests have fewer capabilities than team members or team owners, but there's still a lot they can do. 

Note: Guests must have a Microsoft 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free.

Desktop Instructions

  1. Open Microsoft Teams.
  2. Select Teams  Teams button and go to the team in your team list.
  3. Select More options More options button > Add member.
    Add members to a team in Teams
     
     
  4. Enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest.
  5. Add your guest's name. Select Edit guest information Edit guest name button and type a friendly name for them.
    Edit guest information in Teams.
     
     
  6. Select Add. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like

Mobile Instructions

  1. Open Microsoft Teams.
  2. Tap Teams  Teams button and go to the team in your team list.
  3. Tap More options More options button , then Manage members.
  4. Tap Add member Add Members icon and enter the guest's email address. Anyone with a business or consumer email accounts, such as Outlook, Gmail, or others, can join your team as a guest.
  5. Tap Invite as a guest, then Done. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like

Capability

   Owner   

   Member   

   Guest   

Create a channel

Participate in a private chat

Participate in a channel conversation

Share a channel file

Share a chat file

 

Add apps (such as tabs, bots, or connectors)

 

Can be invited via any work or school account for Microsoft 365

 

 

Create a team

 

Delete or edit posted messages

Discover and join public teams

 

View org chart

 

Add or remove members and guests

 

 

Edit or delete a team

 

 

Set team permissions for channels, tabs, and connectors

 

 

Change the team picture

 

 

Add guests to a team

 

 

Auto-show channels for the whole team

 

 

Control @[team name] mentions

 

 

Allow @channel or @[channel name] mentions

 

 

Allow usage of emoji, GIFs, and memes

 

 

Renew a team

 

 

Archive or restore a team