Introduction

Sometimes you'll want to collaborate with people who aren't in your team’s organization. Team owners can add people external to the organization (i.e. users without University of Toronto email addresses) to teams as guests to collaborate with them. Guests have fewer capabilities than team members or team owners, but there's still a lot they can do. 

Note: Guests must have a Microsoft 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free.

Desktop Instructions

1. Open Microsoft Teams.
2. Select Teams   and go to the team in your team list.
3. Select More options  > Add member.
   
    
    
4. Enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest.
5. Add your guest's name. Select Edit guest information  and type a friendly name for them.
   

    

    
6. Select Add. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like. 

Mobile Instructions

1. Open Microsoft Teams.
2. Tap Teams   and go to the team in your team list.
3. Tap More options  , then Manage members.
4. Tap Add member  and enter the guest's email address. Anyone with a business or consumer email accounts, such as Outlook, Gmail, or others, can join your team as a guest.
5. Tap Invite as a guest, then Done. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like. 

Team owner, member, and guest capabilities in Teams

Capability	Owner	Member	Guest
Create a channel	✓	✓	✓
Participate in a private chat	✓	✓	✓
Participate in a channel conversation	✓	✓	✓
Share a channel file	✓	✓	✓
Share a chat file	✓	✓
Add apps (such as tabs, bots, or connectors)	✓	✓
Can be invited via any work or school account for Microsoft 365			✓
Create a team	✓	✓
Delete or edit posted messages	✓	✓	✓
Discover and join public teams	✓	✓
View org chart	✓	✓
Add or remove members and guests	✓
Edit or delete a team	✓
Set team permissions for channels, tabs, and connectors	✓
Change the team picture	✓
Add guests to a team	✓
Auto-show channels for the whole team	✓
Control @[team name] mentions	✓
Allow @channel or @[channel name] mentions	✓
Allow usage of emoji, GIFs, and memes	✓
Renew a team	✓
Archive or restore a team	✓