Introduction
The Bookings app in Microsoft Teams offers a simple way to schedule virtual appointments, like healthcare visits, financial consultations, or educator office hours.
Schedulers can manage multiple department and staff calendars, as well as communications with internal and external attendees, from a single experience. The virtual appointments themselves are held via Microsoft Teams Meetings, which offers a robust videoconference experience.
Get the Bookings app
- Open Microsoft Teams.
- On the left menu bar, pick the more icon "..."
- Type Bookings in the search box and select it.
- Click Add to add the Bookings app.
- The app will be added as an icon on the side menu bar. Right-click on the icon and click on Pin for future access.
Create a new Bookings calendar
- In the Bookings app on Teams, click Get started.
- In the Add a booking calendar screen, pick New booking calendar. If you have an Existing bookings calendar you can pick that option instead.
- In the Add a new booking calendar screen, fill out the form. Include a business name (e.g. Office Hours), select a business type (e.g. Education), and type an email address which notifications will be sent to. Click Save.
- A loading screen will appear.
Add a new booking to your Bookings calendar
- Open the Bookings app in Teams and select the Bookings calendar you want to make the booking from.
- Click on New Booking on the top-right corner.
- Fill out the Bookings details, including the attendee name and contact, time, location, staff, etc. Then click Send.
Open Bookings web app from within Teams
- Click on the More options (three-dots icon) menu.
- In the drop-down, select Open Bookings web app.