Effective April 2, 2022, guest access to shared content in OneDrive for Business will expire after 180 days. A guest is an external user (non U of T email). OneDrive owners will be alerted to upcoming expiring access and can choose to renew the guest access. If no action is taken, the sharing links will automatically expire and the guest will lose access. This article provides instructions for extending guest access. This policy will only apply to guests added after April 2, 2022.

OneDrive for Business Owners will start to receive e-mail notifications 2-3 weeks ahead of time informing you about any guests that are set to expire.

In addition, a yellow banner will appear on the web versions of OneDrive.

As owners, you will be able to: 

• Let access expire automatically on the scheduled date 
• Forcibly remove access immediately 
• Extend access for another 180 days 

To manage the expiry:

1. Click on the ‘Manage access’ link in the email OR
2. Click on the ‘Manage’ text in the yellow banner OR
3. Go to Gear, then Site Permissions

From here, you will see the Access Expiration pane.

Select the user with a checkmark and then either 'Extend access' or 'Remove access'.

Confirm the action when prompted.

 

Note: The user will not receive a notification either if they have been extended or removed.