Microsoft 365 Licensing – Toolkits for staff, faculty, students and other community members


What’s inside my Microsoft 365 toolkit? 

The tables below outline the Microsoft tools that are included with each toolkit. Individuals who require access to Microsoft tools outside their toolkit should submit a request using our exceptions form. 

For an overview of the University’s license assignment and eligibility model, please see: Microsoft 365 Licensing – Toolkit overview and eligibility. 

Accessing Microsoft 365 tools 

Haven’t accessed your Microsoft tools before? No problem! Simply log on to mail.utoronto.ca. Click on the waffle in the top left corner of the screen to see your full list of Microsoft tools

Toolkits 

Full toolkit 

The full toolkit is for U of T staff and appointed, salaried faculty who require access to standard and advanced Microsoft tools to perform their roles at the University.  

It includes online and desktop Microsoft applications in addition to advanced security features and access to specialized tools such as Power BI. 

Tool 

Included? 

Notes 

Microsoft tools for end users 

Email and calendar 

Yes 

Access your email and calendar via Outlook Online (OWA), or install the Outlook client on your desktop. 

Teams 

Yes 

Access Teams for the web or download the Teams desktop app. 

SharePoint 

Yes 

 

OneDrive 

Yes 

Access your OneDrive through the web or by installing the OneDrive sync app. 

Planner 

Yes 

 

Office for the web 

Yes 

Access online versions of Word, Excel, PowerPoint and OneNote through your browser. 

Microsoft 365 ProPlus 

Yes 

Install the subscription-based desktop versions of Office apps such as Word, PowerPoint, Excel, Outlook, Teams and OneDrive. These desktop versions will be linked to your online account. 

Bookings 

Yes 

 

Whiteboard

Yes

 

Stream

Yes

Includes Stream (Classic) and Stream (on SharePoint).

Forms

Yes

 

Project for Office

Yes

 

Telephony 

Yes 

While this toolkit is enabled for telephony services, interested divisions must subscribe at additional costs. 

Power BI*

Yes 

*Users with the full toolkit have access to Power BI Pro.

Tool is now enabled for eligible community members.

Audio Conferencing 

Yes 

 

User management and security 

Enhanced Security 

Yes 

Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. 

Intune 

Yes 

 

Advanced Compliance 

Yes 

Teams and endpoint DLP, rules-based AIP classification, Insider Risk Management, Advanced Audit and eDiscovery 

Standard toolkit 

The standard toolkit is for U of T staff who require access to standard Microsoft tools to perform their roles at the University.  

It includes online access to a full range of Microsoft Office tools, eliminating the need to download applications like Word, Excel and PowerPoint: you can access them all from any internet-connected device and share, edit and collaborate on files with your colleagues. 

Note on downloading Microsoft Office 

Standard toolkits have online access to the full range of Microsoft Office tools such as Word, PowerPoint and Excel. They do not include downloads of Microsoft Office ProPlus. However, individuals with standard toolkits can download desktop versions of Office apps on work devices through the University of Toronto Microsoft Campus and School Agreement (CASA). For full instructions on how to do this, visit: microsoft.utoronto.ca. 

Learn more about using Office with the standard toolkit here:

Tool 

Included? 

 Notes

Microsoft tools for end users 

Email and calendar 

Yes 

Access your email and calendar via Outlook Online (OWA). Mailbox size limited to 50GB. 

Teams 

Yes 

Access Teams for the web or download the Teams desktop app for free. 

SharePoint 

Yes 

 

OneDrive 

Yes 

Store up to 1 TB of files in your OneDrive. 

Planner 

Yes 

 

Office for the web 

Yes 

Access online versions of Word, Excel, PowerPoint and OneNote through your browser. 

Microsoft 365 ProPlus 

No 

See “Note on downloading Microsoft Office” above. 

Bookings 

No 

 

Whiteboard

Yes

 

Stream

Yes

Includes Stream (Classic) and Stream (on SharePoint)

Forms

Yes

 

Project for Office

Yes

 

Telephony 

No 

 

Power BI*

Yes 

*Users with the standard toolkit have access to Power BI Free.

If you would like access to Power BI Pro, please visit Licensed Software Office.

Audio Conferencing 

No 

 

User management and security 

Enhanced Security 

Yes 

Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. 

Intune 

No 

 

Advanced Compliance 

No 

 

Student toolkit 

The student toolkit is for U of T students who require access to a full range of Microsoft tools. The extended toolkit includes access to online and desktop Microsoft applications in addition to advanced security features. 

Tool 

Included? 

 Notes

Microsoft tools for end users 

Email and calendar 

Yes 

Access your email and calendar via Outlook Online (OWA). 

Teams 

Yes 

Access Teams for the web or download the Teams desktop app for free. 

SharePoint 

Yes 

 

OneDrive 

Yes 

 

Planner 

No 

 

Office for the web 

Yes 

Access online versions of Word, Excel, PowerPoint and OneNote through your browser. 

Microsoft 365 ProPlus 

Yes 

Install the subscription-based desktop versions of Office apps such as Word, PowerPoint, Excel, Outlook, Teams and OneDrive. These desktop versions will be linked to your online account. 

Bookings 

No 

 

Whiteboard

Yes

 

Stream

Yes

Includes Stream (Classic) and Stream (on SharePoint)

Forms

No

 

Project for Office

No

 

Telephony 

Yes 

 

Power BI 

Yes 

*Users with the student toolkit have access to Power BI Free.

If you would like access to Power BI Pro, please visit Licensed Software Office.

Audio Conferencing 

Yes 

 

User management and security 

Enhanced Security 

Yes 

Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. 

Intune 

Yes 

 

Advanced Compliance 

Yes 

 

Dual status toolkit 

The dual status toolkit is for U of T staff and faculty with full or part-time student status who require access to standard and advanced Microsoft tools to perform their roles at the University. These toolkits include the same features associated with the student toolkit and also provide access to additional advanced administrative tools such as Forms, Bookings, Planner and Project. 

Tool 

Included? 

 Notes

Microsoft tools for end users 

Email and calendar 

Yes 

Access your email and calendar via Outlook Online (OWA). 

Teams 

Yes 

Access Teams for the web or download the Teams desktop app for free. 

SharePoint 

Yes 

 

OneDrive 

Yes 

 

Planner 

Yes 

 

Office for the web 

Yes 

Access online versions of Word, Excel, PowerPoint and OneNote through your browser. 

Microsoft 365 ProPlus 

Yes 

Install the subscription-based desktop versions of Office apps such as Word, PowerPoint, Excel, Outlook, Teams and OneDrive. These desktop versions will be linked to your online account. 

Bookings 

Yes

 

Whiteboard

Yes

 

Stream

Yes

Includes Stream (Classic) and Stream (on SharePoint)

Forms

Yes

 

Project for Office

Yes

 

Telephony 

Yes 

 

Power BI 

Yes 

*Users with the dual status toolkit have access to Power BI Free.

If you would like access to Power BI Pro, please visit Licensed Software Office.

Audio Conferencing 

Yes 

 

User management and security 

Enhanced Security 

Yes 

Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. 

Intune 

Yes 

 

Advanced Compliance 

Yes 

 

Alumni toolkit 

The alumni tool kit provides U of T alumni who wish to stay connected with the University community through access to email and calendaring via the University’s alumni email service. 

Tool 

Included? 

Microsoft tools for end users 

Email and calendar 

Yes 

 

Mailbox size limited to 50GB. Access your alumni email and calendar via Outlook Online (OWA). Learn more here. 

Teams 

No 

SharePoint 

No 

OneDrive 

No 

Planner 

No 

Office for the web 

No 

Microsoft 365 ProPlus 

No 

Bookings 

No 

Whiteboard

No

Stream

No

Forms

No

Project for Office

No

Telephony 

No 

Power BI 

No 

Audio Conferencing 

No 

User management and security 

Enhanced Security 

Yes 

 

Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. 

Intune 

No 

Advanced Compliance 

No 

Email toolkit 

Tool 

Included? 

Microsoft tools for end users 

Email and calendar 

Yes 

 

Mailbox size limited to 50GB. Access your alumni email and calendar via Outlook Online (OWA). Learn more here. 

Teams 

No 

SharePoint 

No 

OneDrive 

No 

Planner 

No 

Office for the web 

No 

Microsoft 365 ProPlus 

No 

Bookings 

No 

Whiteboard

No

Stream

No

Forms

No

Project for Office

No

Telephony 

No 

Power BI 

No 

Audio Conferencing 

No 

User management and security 

Enhanced Security* 

Yes 

 

Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. 

Intune 

No 

Advanced Compliance 

No 

Frequently asked questions

General 

Where can I learn more about the Microsoft 365 toolkit/licensing model?

For an overview of the University’s license assignment and eligibility model, please see: Microsoft 365 Licensing – Toolkit overview and eligibility. 

Who decides who gets which toolkit? 

The University uses information in ROSI, HRIS and other data sources to determine the default toolkit that someone is assigned. This process is automated. 

Is my account secure if I have a full, standard, student etc. toolkit? 

Yes, all toolkits are secure and meet the University’s security standards. All toolkits also feature Microsoft advanced threat protection features. 

Standard toolkits 

I’ve been assigned a standard toolkit, but I really need access to a tool that’s included in the full toolkit. What should I do? 

We recognize that technology isn’t one size fits all, and sometimes an individual might require access to a Microsoft tool that is not included in their default assigned toolkit. In these cases, we ask that your local IT support person submit an exceptions form through the Enterprise Service Centre. We will review your request and get back to you as soon as possible. Learn more about submitting an exceptions request.

Is the full toolkit better than the standard toolkit? 

The full toolkit is not better than the standard toolkit. Both toolkits give you access to the same core Microsoft tools, with the exception of more specialized administrative tools like Power BI and Bookings. If your work is not highly administrative, it is unlikely that you will require access to the full toolkit. 

Can I still use Word, PowerPoint and Excel if I have the standard toolkit? 

Yes, the standard toolkit grants you access to Word, PowerPoint and Excel. The only difference is that the standard toolkit solely provides access to the online versions of Word, PowerPoint and Excel. A great benefit of this is that you can access your Office documents from any computer in the world with an internet connection. 

If you have the full toolkit, you can also download Office apps on up to five personal devices. This is a great option for those who need to perform advanced administrative work from multiple locations or computers. 

Anyone can download desktop Office applications to work devices via the University of Toronto Microsoft Campus and School Agreement (CASA). Learn more here. 

Can I still use Outlook for my work email if I have the standard toolkit? 

Yes, you can still use Outlook if you have the standard toolkit. On work devices, you can download the desktop version of Outlook as needed via the University of Toronto Microsoft Campus and School Agreement (CASA). You can also access your U of T email from anywhere in the world through Outlook Online (OWA) at mail.utoronto.ca. 

Can I still use Teams if I have a standard toolkit? 

Yes, you can continue to use the online or desktop version of Teams. You can download Teams for free from: https://www.microsoft.com/en-ca/microsoft-teams/download-app. 

Staff and faculty enrolled in full or part-time studies

I’m a staff member, but also a part time student. Which toolkit will I get? 

By default, all staff and faculty with an active full or part-time student status will be assigned a dual status toolkit. These toolkits include the same features associated with the student toolkit and also provide access to additional advanced administrative tools such as Forms, Bookings, Planner and Project.