Teams meeting options

Introduction

Teams makes it easy for meeting and webinar organizers to customize their event settings. These settings can determine how event attendees are able to engage with content throughout the meeting or webinar. Read this knowledge article for a summary of these meeting options.

Please note that this article does not discuss lobby and presenter settings. You can find more information about these settings via these knowledge base articles:

• Enabling a lobby for Microsoft Teams meetings
• Changing participant settings/meeting roles for Teams meetings

Instructions

Access your meeting options

You can access your meeting options in one of two ways:

The meeting organizer can access the meeting options through the Teams event invitation

1. Open the meeting in your Outlook calendar.

2. Scroll down to the section of the meeting information that gives the Teams meeting details and select Meeting options.

3. A new window will launch with your meeting options menu.

Meeting organizers and presenters can also access meeting options while the meeting is in progress

1. Click on the three dot more options menu of your meeting. Select Meeting options.

2. Your meeting options menu will launch in Teams. 

Setting your meeting options

Teams has several meeting options that can determine the level of interactivity of your meeting guests. When you open your meeting options menu, you will see the following choices. Note: For lobby and presenter settings, please see the article links at the top of this document.

• Allow mic for attendees?: This option is on by default. Toggle this option off if you do not want attendees to be able to turn on their microphones.*
• Allow camera for attendees?: This option is on by default. Toggle this option off if you do not want attendees to be able to turn on their video.*
• Record automatically: This option is off by default. Toggle this option on if you want the meeting to be recorded automatically.
• Allow meeting chat: This option is on by default. Toggle this option off if you want to disable the meeting chat.
• Allow reactions: This option is on by default. Toggle this option off if you want to disable attendees' use of reactions.

When you have selected your options, click Save to apply your changes.

*Designate meeting/webinar presenter roles ahead of time to ensure all presenters have in-meeting mic and camera access.