Share individual list items or files in SharePoint
Share individual list items or files in SharePoint
To share individual list items or documents in a SharePoint library/list:
- Click into the library/list where the item is.
- Select the three dots (...) beside the name > Share. You can select Copy link for existing users or send an invitation to a Microsoft 365 user.
- To send an invitation, enter the user(s) email address and select which level of permissions they should have from the dropdown.
- Select the gear icon (top right) to customize link settings (i.e. manage downloading, make the link available to all across U of T).
- To prevent downloading, toggle Block download to On > Apply.
- Send the sharing link.
If you're unable to send to an external user, contact EASI SharePoint Support to enable external sharing.
Note: If you try to share but only see the option to share with existing users and/or users are getting access denied messages after you shared with them correctly, select the gear icon (top right) > Site contents > Site settings > Site collection features > Limited-access user permission lockdown mode. Ensure Limited Access Lockdown Mode isn't active. This site feature disables folder level sharing on a site.
Related Links
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