Microsoft 365 Licensing – Tookits for staff, faculty, students and other community members
What’s inside my Microsoft 365 toolkit?
For an overview of the University’s license assignment and eligibility model, please see: Microsoft 365 Licensing – Toolkit overview and eligibility.
Accessing Microsoft 365 tools
Haven’t accessed your Microsoft tools before? No problem! Simply log on to mail.utoronto.ca. Click on the waffle in the top left corner of the screen to see your full list of Microsoft tools
Toolkits
Full toolkit
The full toolkit is for U of T staff and faculty who require access to standard and advanced Microsoft tools to perform their roles at the University.
It includes online and desktop Microsoft applications in addition to advanced security features and access to specialized tools such as Power BI.
|
Tool |
Included? |
Notes |
|
Microsoft tools for end users |
||
|
Email and calendar |
Yes |
Access your email and calendar via Outlook Online (OWA), or install the Outlook client on your desktop. |
|
Teams |
Yes |
Access Teams for the web or download the Teams desktop app. |
|
SharePoint |
Yes |
|
|
OneDrive |
Yes |
Access your OneDrive through the web or by installing the OneDrive sync app. |
|
Planner |
Yes |
|
|
Office for the web |
Yes |
Access online versions of Word, Excel, PowerPoint and OneNote through your browser. |
|
Microsoft 365 ProPlus |
Yes |
Install the subscription-based desktop versions of Office apps such as Word, PowerPoint, Excel, Outlook, Teams and OneDrive. These desktop versions will be linked to your online account. |
|
Bookings |
Yes |
|
|
Windows |
Yes |
|
|
Telephony |
Yes |
While this toolkit is enabled for telephony services, interested divisions must subscribe at additional costs. |
|
Power BI Pro |
Yes |
To be fully enabled in 2022. |
|
Audio Conferencing |
Yes |
|
|
User management and security |
||
|
Enhanced Security |
Yes |
Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. |
|
Intune |
Yes |
|
|
Advanced Compliance |
Yes |
Teams and endpoint DLP, rules-based AIP classification, Insider Risk Management, Advanced Audit and eDiscovery |
Standard toolkit
The standard toolkit is for U of T staff who require access to standard Microsoft tools to perform their roles at the University.
It includes online access to a full range of Microsoft Office tools, eliminating the need to download applications like Word, Excel and PowerPoint: you can access them all from any internet-connected device and share, edit and collaborate on files with your colleagues.
Note on downloading Microsoft Office
Standard toolkits have online access to the full range of Microsoft Office tools such as Word, PowerPoint and Excel. They do not include downloads of Microsoft Office ProPlus. However, individuals with standard toolkits can download desktop versions of Office apps on work devices through the University of Toronto Microsoft Campus and School Agreement (CASA). For full instructions on how to do this, visit: microsoft.utoronto.ca.
|
Tool |
Included? |
Notes |
|
Microsoft tools for end users |
||
|
Email and calendar |
Yes |
Access your email and calendar via Outlook Online (OWA). Mailbox size limited to 50GB. |
|
Teams |
Yes |
Access Teams for the web or download the Teams desktop app for free. |
|
SharePoint |
Yes |
|
|
OneDrive |
Yes |
Store up to 1 TB of files in your OneDrive. |
|
Planner |
Yes |
|
|
Office for the web |
Yes |
Access online versions of Word, Excel, PowerPoint and OneNote through your browser. |
|
Microsoft 365 ProPlus |
No |
See “Note on downloading Microsoft Office” above. |
|
Bookings |
No |
|
|
Windows |
No |
|
|
Telephony
|
No |
|
|
Power BI |
No |
|
|
Audio Conferencing |
No |
|
|
User management and security |
||
|
Enhanced Security |
Yes |
Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. |
|
Intune |
No |
|
|
Advanced Compliance |
No |
|
Student toolkit
The student toolkit is for U of T students who require access to a full range of Microsoft tools. The extended toolkit includes access to online and desktop Microsoft applications in addition to advanced security features.
|
Tool |
Included? |
Notes |
|
Microsoft tools for end users |
||
|
Email and calendar |
Yes |
Access your email and calendar via Outlook Online (OWA). |
|
Teams |
Yes |
Access Teams for the web or download the Teams desktop app for free. |
|
SharePoint |
Yes |
|
|
OneDrive |
Yes |
|
|
Planner |
No |
|
|
Office for the web |
Yes |
Access online versions of Word, Excel, PowerPoint and OneNote through your browser. |
|
Microsoft 365 ProPlus |
Yes |
Install the subscription-based desktop versions of Office apps such as Word, PowerPoint, Excel, Outlook, Teams and OneDrive. These desktop versions will be linked to your online account. |
|
Bookings |
No |
|
|
Windows |
Yes |
|
|
Telephony |
Yes |
|
|
Power BI |
Yes |
|
|
Audio Conferencing |
Yes |
|
|
User management and security |
||
|
Enhanced Security |
Yes |
Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. |
|
Intune |
Yes |
|
|
Advanced Compliance |
Yes |
|
Alumni toolkit
The alumni tool kit provides U of T alumni who wish to stay connected with the University community through access to email and calendaring via the University’s alumni email service.
|
Tool |
Included? |
|
Microsoft tools for end users |
|
|
Email and calendar |
Yes
Mailbox size limited to 50GB. Access your alumni email and calendar via Outlook Online (OWA). Learn more here. |
|
Teams |
No |
|
SharePoint |
No |
|
OneDrive |
No |
|
Planner |
No |
|
Office for the web |
No |
|
Microsoft 365 ProPlus |
No |
|
Bookings |
No |
|
Windows |
No |
|
Telephony |
No |
|
Power BI |
No |
|
Audio Conferencing |
No |
|
User management and security |
|
|
Enhanced Security |
Yes
Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. |
|
Intune |
No |
|
Advanced Compliance |
No |
Email toolkit
|
Tool |
Included? |
|
Microsoft tools for end users |
|
|
Email and calendar |
Yes
Mailbox size limited to 50GB. Access your alumni email and calendar via Outlook Online (OWA). Learn more here. |
|
Teams |
No |
|
SharePoint |
No |
|
OneDrive |
No |
|
Planner |
No |
|
Office for the web |
No |
|
Microsoft 365 ProPlus |
No |
|
Bookings |
No |
|
Windows |
No |
|
Telephony |
No |
|
Power BI |
No |
|
Audio Conferencing |
No |
|
User management and security |
|
|
Enhanced Security* |
Yes
Threat Protection for Microsoft 365/Identity/Endpoint, Attack Simulator and Training, Privileged Identity Management and Azure AD Premium P2. |
|
Intune |
No |
|
Advanced Compliance |
No |
Frequently asked questions
General
Why use this licensing model instead of giving everyone the same Microsoft license?
The new and improved licensing assignment model is automated, streamlined and transparent by design: it recognizes that technology isn’t one size fits all. Our Microsoft licensing assignment model was created to equip you with the Microsoft tools you need for the type of work you do at the University.
For example, if you are a staff member and your role involves a lot of administrative work, you likely have the full toolkit. Alternatively, if you are someone who does a lot of work away from a computer (e.g. a food service worker), you likely have the standard toolkit.
Who decides who gets which toolkit?
The University uses information in ROSI, HRIS and other data sources to determine the default toolkit that someone is assigned. This process is automated.
Is my account secure if I have a full, standard, student etc. toolkit?
Yes, all toolkits are secure and meet the University’s security standards. All toolkits also feature Microsoft advanced threat protection features.
Standard toolkits
I’ve been assigned a standard toolkit, but I really need access to a tool that’s included in the full toolkit. What should I do?
We recognize that technology isn’t one size fits all, and sometimes an individual might require access to a Microsoft tool that is not included in their default assigned toolkit. In these cases, we ask that your local IT support person submit an exceptions form through the Enterprise Service Centre. We will review your request and get back to you as soon as possible. Learn more about submitting an exceptions request.
Is the full toolkit better than the standard toolkit?
The full toolkit is not better than the standard toolkit. Both toolkits give you access to the same core Microsoft tools, with the exception of more specialized administrative tools like Power BI and Bookings. If your work is not highly administrative, it is unlikely that you will require access to the full toolkit.
Can I still use Word, PowerPoint and Excel if I have the standard toolkit?
Yes, the standard toolkit grants you access to Word, PowerPoint and Excel. The only difference is that the standard toolkit solely provides access to the online versions of Word, PowerPoint and Excel. A great benefit of this is that you can access your Office documents from any computer in the world with an internet connection.
If you have the full toolkit, you can also download Office apps on up to five personal devices. This is a great option for those who need to perform advanced administrative work from multiple locations or computers.
Anyone can download desktop Office applications to work devices via the University of Toronto Microsoft Campus and School Agreement (CASA). Learn more here.
Can I still use Outlook for my work email if I have the standard toolkit?
Yes, you can still use Outlook if you have the standard toolkit. On work devices, you can download the desktop version of Outlook as needed via the University of Toronto Microsoft Campus and School Agreement (CASA). You can also access your U of T email from anywhere in the world through Outlook Online (OWA) at mail.utoronto.ca.
Can I still use Teams if I have a standard toolkit?
Yes, you can continue to use the online or desktop version of Teams. You can download Teams for free from: https://www.microsoft.com/en-ca/microsoft-teams/download-app.
Student toolkits
I’m a staff/faculty member, but also a part time student. Which toolkit will I get?
By default, anyone with an active full or part time student status will be assigned a student toolkit by default. The student toolkit includes access to the same range of tools as the full toolkit.