Introduction

Courses and meeting sections can be grouped together by administrative staff for each module in CIS, allowing instructors to make a single submission for multiple courses. Find out more about Course Groups here.

Course Groups are unique to each module in CIS. Course Groups created for the Exam Details module will be copied into the Final Exam module when it becomes available. If Course Groups for the Final Exam module are deleted, the individual courses will still display the data from the Course Group for the Exam Details module.

Access Course Groups

1. On your Home Page, click the Settings tab at the top
2. Click on the Manage button to the right of Course Groups.

Create a Course Group

This feature is available to Department Administrators and Registrar's Offices only.

Course Groups can be created for scenarios such as where multiple sections of the same course are taught by the same instructor(s), or the same course is cross-listed with different course codes. Course Groups are unique to each module in CIS.

Note: Course Groups should be set up by administrative staff prior to any module submissions being made. If submissions have been made for multiple courses prior to grouping, the information for the course with the most advanced status in the module's workflow will be applied to the Course Group.

1. Click the desired session from the tabs at the top.
2. In the Select Module drop-down menu, select the desired module you want to create this Course Group for.
3. Click the Create New Course Group button to the right.
4. Under the Identify Course Group section, enter the desired course code in the text box and select the matching result from the list.
   Note: You are not allowed to select courses or sections that are already part of another Course Group.
5. Select the desired section(s) from the list on the right.
6. If needed, click the Add Another Course link to include additional courses in the group.
7. If needed, click the Remove Course link to remove a course from the group.
8. Under the Select Administering Organization section, select the department that will be administrating and reviewing the CIS submissions for this Course Group.
9. Click the Save button at the bottom to save your data.

 

Edit or Delete a Course Group

This feature is available to Department Administrators and Registrar's Offices only.

Once a Course Group has been created, you can edit the course codes and meeting sections, add another course to the group, or delete the group.

Note: If a Course Group is deleted, any data that has been submitted for the Course Group will be deleted as well.

1. Click the desired session from the tabs at the top.
2. In the Select Module drop-down menu, select the desired module you want to edit the Course Groups for.
3. Click the Edit button to the right of the desired Course Group.
4. Make the desired changes.
5. If needed, click the Delete Group button at the bottom to delete the Course Group.
6. Click the Save button at the bottom to save your changes.

 

Create Course Groups in Bulk

This feature is available to Registrar's Offices only.

Course Groups can be created in bulk by uploading a correctly formatted CSV file (see File Format below).

Note: Course Groups should be set up by administrative staff prior to any module submissions being made. If submissions have been made for multiple courses prior to grouping, the information for the course with the most advanced status in the module's workflow will be applied to the Course Group.

 

File Upload

1. Click the desired session from the tabs at the top.
2. In the Select Module drop-down menu, select the desired module you want to create Course Groups for.
3. Click the Upload File button to the right.
   Note: If Course Groups have already been created, you can click the Select Replacement File button to delete all existing Course Groups and create new groups based on the selected file instead.
4. Click the Select File and browse your computer for the CSV file.
5. Click the Upload button
6. Take note of any errors in processing the file, if shown.

 

File Format

The CSV file used for the creation of Course Groups must meet the requirements detailed below. Download a sample file here.

• The first row must be the column headers, as listed below.
• All fields must be populated, with no values blank.
• File must be saved as .csv.
• The file should contain 5 columns, in the following order and format:
  • Group ID: Your unique name for the Course Group, up to 100 characters.
  • Course Cd: ROSI activity and section code for the course, either 9 or 10 characters.
  • Section Cd: ROSI teaching method and code for the meeting section, usually 7 characters.
  • Group Session Cd: Session code for the group, F or S or Y. Must be the same for all courses in the group.
  • Admin Dept: ROSI organization code for the department that will be administrating and reviewing the CIS submissions for this Course Group. Must be an existing secondary organization code for one of the courses in the group. Must be the same for all courses in the group.