How to manage Deadlines in the Course Information System

Introduction

The Deadlines setting allows Department Administrators and Registrar's Offices to set when instructor submissions are due for each Module. Deadlines are informational and do not restrict instructors from submitting data past the deadline date. Instructors will be able to view their submission deadlines within CIS as well as in automated email reminders.

Deadline Types

There are different types of deadlines that can be configured, depending on your role in CIS. All deadlines have the following in common:

• All deadlines are set per session and per module.
• All deadlines are informational and do not restrict instructors from submitting data.
• The Module Dates must be defined by the Registrar's Office in order to set a deadline for a given session and module.

Divisional Deadlines

The Divisional Deadline defines the date for when submissions are due for all courses in a division.

• Divisional Deadlines are set by Registrar's Offices and apply to all courses within a division.
• The Divisional Deadline for a given module must be within the corresponding Module Dates.
• The following applies to all divisions except for the Faculty of Architecture, Landscape, and Design:
  
  • The Divisional Deadline for the Final Exam module is specified as the number of business days prior to the exam date, instead of a specific date.
    Note: The exact deadline date for the Final Exam module may not be displayed to instructors until exam dates are available in CIS.

Departmental Deadlines

The Departmental Deadline defines the date for when submissions are due for all courses in a department.

• Departmental Deadlines are set by Department Administrators and apply to all courses within a department.
• The Departmental Deadline for a given module must be within the corresponding Divisional Deadline, if available, or Module Dates otherwise.
• The following applies to all divisions except for the Faculty of Architecture, Landscape, and Design:
  
  • The Departmental Deadline for the Final Exam module is specified as the number of business days prior to the exam date, instead of a specific date.
    Note: The exact deadline date for the Final Exam module may not be displayed to instructors until exam dates are available in CIS.

Deadline Overrides

The Deadline Override defines the date for when a submission is due for a single course or Course Group.

• Deadline Overrides are set by Department Administrators or Registrar's Offices and apply to a single course or Course Group.
• Deadline Overrides set by Registrar's Offices must be within the corresponding Module Dates.
• Deadline Overrides set by Department Administrators must be within the corresponding Divisional Deadline, if available, or Module Dates otherwise.

Instructor Submission Deadlines

Instructors will see their submission deadlines on their home page as well as on each course's submission form. The deadline that applies to instructors is determined by the most specific deadline that is available, in the order listed below.

1. Deadline Override
2. Departmental Deadline
3. Divisional Deadline

Instructors will receive email reminders for any unsubmitted courses with upcoming or past deadlines, based on the division the course is associated with.

• Faculty of Arts and Science
  
  • 4 days before, on the day of, and 3 days after the submission deadline.
• Faculty of Applied Science and Engineering
  
  • 7 days before, 1 day before, on the day of, 1 day after, and 3 days after the submission deadline
• University of Toronto Scarborough
  
  • 5 days before, 1 day before, on the day of, 1 day after, and 3 days after the submission deadline
• Faculty of Architecture, Landscape, and Design
  
  • 7 days before, 1 day before, on the day of, and 3 days after the submission deadline
• Faculty of Kinesiology and Physical Education
  
  • 7 days before, on the day of, and 3 days after the submission deadline
• Faculty of Music
  
  • 7 days before, 3 days before, on the day of, and 3 days after the submission deadline

Access Deadlines

1. On your Home Page, click the Settings tab at the top.
2. Click the Manage button to the right of Deadlines.

 

Edit Divisional Deadlines

This feature is available to Registrar's Offices only.

The Deadlines Overview section displays your Divisional Deadline for each module.

1. Click the desired session from the tabs at the top.
2. Under the Deadlines Overview section, click the Edit button to the right of the desired module.
3. Click the calendar icon to open the date picker and select the desired date.
   Note: The Deadline for the Final Exam module may be the number days prior to the exam date, instead of a specific date.
4. Click the Save button at the bottom to save your changes.

 

Edit Departmental Deadlines

This feature is available to Department Administrators only.

The Deadlines Overview section displays your Divisional Deadline and Departmental Deadline for each module.

1. Click the desired session from the tabs at the top.
2. Under the Deadlines Overview section, click the Edit Departmental Deadline button to the right of the desired module.
3. Click the calendar icon to open the date picker and select the desired date.
   Note: The Deadline for the Final Exam module may be the number days prior to the exam date, instead of a specific date.
4. Click the Save button at the bottom to save your changes.

 

Manage Deadline Overrides

This feature is available to Department Administrators and Registrar's Offices only.

The Deadline Overrides section displays all courses and Course Groups in your division or department that have a Deadline Override. You can search and filter for any course using the fields provided.

Create Deadline Overrides

Deadline Overrides can be created for a single course or Course Group, or for all courses and Course Groups at once.

1. Click the desired session from the tabs at the top.
2. Under the Deadline Overrides section, click the Create Deadline Override button.
3. Select the desired module you want to create a Deadline Override for.
4. Select whether you are creating a Deadline Override for a single course or Course Group, or for all courses and Course Groups.
5. If you are creating a single Deadline Override, enter the desired course code in the text box and select the matching result from the list.
6. If you are creating Deadline Overrides in bulk, select the desired section code.
   Note: Deadline Overrides can only be created in bulk for the Syllabi and Exam Details modules. Existing Deadline Overrides will not be overwritten.
7. To set a single date as the deadline, select Set a Specific Date, click the calendar icon to open the date picker, and select the desired date.
8. To specify that there is no deadline, select No Deadline.
9. Click the Save button at the bottom to save your changes.

 

Delete Deadline Overrides

Deadline Overrides can be deleted for a single course or Course Group, or for all courses and Course Groups at once.

1. Click the desired session from the tabs at the top.
2. Under the Deadline Overrides section, click the Delete Override link to the right of the desired course or Course Group to remove the Deadline Override.
3. To delete all Deadline Overrides in bulk, click the Bulk Delete Overrides button and select the desired module you want to delete the Deadline Overrides for.